• IBC icon
  • conference 14-18 Sept 2017
  • exhibition 15-19 Sept 2017

Hero image

Exhibitor FAQs

Where can I view the Floorplan?

You can view the overview floor plan here. An online interactive map will be available soon.

What are the key exhibitor deadlines?

A list of deadlines are available in the IBC Monthly Checklist located in the Exhibitor Online Manual.

Free Design Stand Exhibitors - Please note your Appointed Contractor Form, Double Decker Acknowledgment Form, Health and Safety Declaration, Method Statements, Risk Assessment Form and Stand Plan Submission Forms are due on the 2 June 2017 . These documents are available in the Exhibitor Online Manual.

Submit 150 Word Catalogue Entry via Exhibitor Zone - To maximise your exposure at IBC you need to submit your company profile for the IBC Exhibition Catalogue before 3 July 2017. For IBC2017 your company profile will be used for your online entry and printed Exhibition Catalogue entry. Please ensure that you submit both your company profile and the contact details you wish to be included in the printed catalogue. This can be completed via the Exhibitor Zone in the Your Details section.

Where is the Amsterdam RAI Webshop?

To place your orders on the Amsterdam RAI Exhibitor Services Webshop please enter the Exhibitor Online Manual for more information. Once logged in click on the Service and Ordering section on the left hand tab.

What is included in the Shell Scheme stand?

Shell Scheme Rate includes: 

  • White melamine walls
  • One company name and stand number on the front fascia panel per stand
  • Blue carpet (tiles)
  • 1 rail with two spotlights (PAR30) for each 9m²
  • One 230 V, 6 A electrical power socket for each 9m²
  • Cost of power consumption for the spotlights, the illumination of the company name and the power socket(s)
  • Basic stand cleaning
  • Inclusion in the IBC Exhibitor List, the IBC Mobile App and other IBC promotional material where possible
  • 150-word entry in the IBC Exhibition Catalogue and an exhibitor online profile
  • Inclusion in the online product locator
  • Unlimited customer tickets - free entry to the exhibition for your customers through (available in the Exhibitor Zone)
  • A wide range of sponsorship, promotional and event opportunities throughout the show
  • Access to the registered press list (available in the Exhibitor Zone)
  • Opportunity to submit editorial and press releases to the IBC Daily News and IBC TV  (the official daily publications and news programmes of IBC) and via the Online Press Releases

Rate: £456 per m2

Download the IBC2017 Application form to apply for exhibition space

How do I order Hostesses for my stand?

Hostesses are available to book through the Amsterdam RAI webshop. Please log into your Exhibitor Online Manual for more information. 

Where should I park my car?

Parking is not permitted in the residential streets around the Amsterdam RAI but plenty of space is available in the car parks under or near the Amsterdam RAI. To request a parking pass, please refer to the Amsterdam RAI Exhibitor Services Webshop located in the exhibitor online manual.

Parking fees - a one-day ticket costs € 14,05 excl. VAT and € 17,00 incl. VAT and a ticket for the duration of the show costs € 58,40 excl. VAT. One-day tickets can be purchased from vending machines at the entrances and exits of the car parks. 

Lorry parking for 5 days:
Vehicle < 6 mtrs € 247,95 excl. VAT, € 300,00 incl. VAT
Vehicle > 6 mtrs € 495,85 excl. VAT, € 600,00 incl. VAT  

Electric Car parking at the RAI
There are 12 charging points in the P1 car park, and 2 charging points in the P7 car park. You can charge your car at € 0,24 kWh excluding the standard parking fee € 16,50 for the garages. 

How do I organise delivery and collection of goods to my stand?

CEVA Show freight is the official Freight Forwarder of IBC2017. They have the exclusive responsibility for the forwarding and handling of all exhibits into and out of the exhibition halls. For more information please refer to the Exhibitor Online Manual.

How do I submit stand design plans and health and safety forms?

Abraxys is IBC's appointed Stand Plan Inspection Agency. All stand plans can be submitted through the Exhibitor Online Manual. For any further questions regarding stand plans please feel free to contact Abraxys directly. 

Abraxys Ltd (2017)
10 Barley Mow Passage
W4 4PH
United Kingdom
Tel: +44 20 8747 2045
Fax: +44 20 8747 2046
Email ibc@abraxys.com 

How do I change my contact details?

If you would like to change your point of contact for IBC related communication please email exhibition@ibc.org

What are the build up and break down dates?

For a full breakdown of dates and times please log into the Exhibitor Online Manual and click on Event Timetable.

How can I upload our company profile?

To maximise your exposure at IBC2017 you need to submit your company profile for the IBC Exhibition Catalogue before 3 July 2017. For IBC2017 your company profile will be used for your online entry and printed Exhibition Catalogue entry. Please ensure that you submit both your company profile and the contact details you wish to be included in the printed catalogue. This can be done via the Exhibitor Zone

How do I get a Visa?

You may be required to provide a Visa for entry into The Netherlands. Please visit the Dutch Embassy website for more information. During your registration you will have the opportunity to request a Visa invitation letter that you can provide to your relevant Embassy to aid your application. Please be aware that the Visa process can take several weeks. To add a Visa letter to your pass you will need to log into your account using the username and password you created while registering. Once you have logged in you can request visa letters, fill in the information and it will automatically be sent to you as an email. Please contact registration@ibc.org for assistance.

How do I see the press list?

The IBC2016 press list is available to download in the Exhibitor Zone. Please feel free to contact marketing@ibc.org with any questions.

How do I book a meeting facility?

IBC offer a range of meeting facility options. These include our dedicated Hall 15 Meeting Suites, Balcony Suites above Hall 1 and venue meeting rooms. For more information please  email exhibition@ibc.org

How can our company enter the IBC Awards?

As an exhibitor you are automatically entered into the Exhibition Stand Design Awards. The Judges visit every stand and agree a winner and finalist for each category. 

For information on how to enter for IBC2017 please contact marketing@ibc.org or visit ibc.org/awards

How can our company participate as a conference speaker?

Unlike some other conferences, we do not accept formal speaker offers but instead invite speakers directly. However we can add you or your proposed speaker to the database that is made available to our conference producers once topics and themes have been decided, should our producers be interested in engaging your speaker, they will be in touch directly. Please note that should your offer be unsuccessful, you will not receive a response. Please complete the interest form here.

When is the IBC party?

The IBC party will be held on Friday 15 September. 

Each exhibitor receives an allocation of tickets based on their size of the stand. Exhibitors will receive the party details in August. 

For more information please email exhibition@ibc.org

I would like to have an on stand function

Exhibitors are permitted to host customer events on their stands at the end of each exhibition day. All after hours functions on stands must finish by 20:00 which is when the day current is switched off.

If functions are running later than expected, the IBC Office must be informed. In some cases, the exhibitor may be required to arrange additional security. 

If you wish to host a function, prior permission from the IBC Events Team is required with the below information. Please email exhibition@ibc.org 

Company Name:
Stand Number:
Date(s) & Time(s) of function:
Type of function:
No. of people estimated to attend:

Are there any points where I can access the internet at the show?

Yes! IBC provides free access to computers in the Business Club Lounge. Free wifi is also available in all Amsterdam RAI restaurants. If you require internet access on your stand please log into the Exhibitor Online Manual and order through the Amsterdam RAI Exhibitor Services.  

Where is the shuttle bus schedule?

IBC provided a free shuttle bus service to and from a selection of the major hotels in Amsterdam directly to the RAI as well as a shuttle bus service from Schiphol Airport to the RAI and back.

All hotel shuttles buses will pick-up and drop-off at location called P5a, opposite the Outside Exhibits and next to Hall 12.

All airport shuttles will pick-up and drop off outside Entrance C (Holland Entrance of Venue).

Map and Timetable will be available soon


Who can I speak to regarding invoice and billing queries?

Please contact our finance department who will be happy to assist you with invoice and billing enquiries finance@ibc.org


IBC Technical Supporters

  • IBC is the only exhibition we attend. It’s very important for those in the broadcasting industry.
    Jochen Albrecht
    CTO - Albrecht Electronic
  • IBC is the exhibition that gives us the most exposure in the broadcasting industry. The exhibition is a really special show and is close to everyone’s hearts. It’s a good place to meet and get to know the industry. It gets better every year and has got a great vibe.
    Anoushka Farouk
    Marketing Manager - TSL
  • IBC is not about quantity it’s about quality. Conversations we have are enlightening in every sense. Everyone is here to do business.
    Robert Lisman
    Director of Marketing - Primestream
  • The greatest thing about IBC is that it provides the facilities to network with industry professionals whilst getting great knowledge on new technology.
    Gina Canzano
    Technical Support Engineer - BW Broadcast


Learn More About IBC2017